1. When do we collect personal data about you?
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
We may collect information about you when you:
- navigate or interact with our website;
- contact customer services;
- enquire about or register for our online membership;
- enquire about, or place an order for, products or services;
- sign up to our newsletter;
- enter a competition, promotion or survey;
- provide feedback or comments on our products or services;
- meet JDK Fitness team members at events or meetings;
- contact us via social media;
- ask for marketing to be sent to you;
2. How do we use your data?
We collect information about you to process your enquiry, or your order, manage your account, deliver any services to you, and contact you about JDK Fitness products and services we think may be of interest to you.
Information we collect may include:
- Name
- Contact information including email address and phone number
- Demographic information such as postcode, preferences and interests
- IP address (automatically collected)
- Other information relevant to instructor training registration, customer surveys, competitions and/or offers
- Specific details provided to us, or our customer service agents, to enable us to respond to any query you contact us about
We do not collect or store financial data through our website. At the point of payment you are transferred to a secure page on the website (currently Paypal or Stripe).
We use your information collected from the website to process your query/order and to personalise your repeat visits to our website. See the section on Cookies below.
We have assessed that each of these situations is covered by either the ‘Contract’ or ‘Legitimate Interest’ legal basis for data use as described under the General Data Protection Regulation (GDPR).
JDK Fitness will not share your information for marketing purposes with Third Parties unless you specifically give us permission to do so.
3. Third Parties
We use third-party companies to carry out some tasks in accordance with our instructions. For example, we use a manufacturing contractor to produce all clothing and a wholesaler for certain accessories and equipment, an email software provider, delivery company for delivery of purchased items, digital marketing and SEO, third-party accounting firm and third-party payment gateway to take secure payments for orders and subscriptions.
This information provided by JDK Fitness to these third-party companies is adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed. Any data used by such parties is used only to the extent required by them to perform the services that JDK Fitness requests. We regularly review these third-party companies to check they comply/conform with the latest data privacy regulations.
You can unsubscribe from our communications at any time. To do this, use the unsubscribe link at the bottom of the communication, or email us at jesslockhart89@outlook.com.
We have assessed that each of these situations is covered by either the ‘Contract’ or ‘Legitimate Interest’ legal basis for data use as described under the General Data Protection Regulation (GDPR).
4. Advertising, marketing and your communications preferences
We would like to send you information about JDK Fitness products and services which may be of interest to you. This may be through email or post, social media, phone or through meeting us face-to-face. We will keep information about you gathered through marketing contact so that we can process your enquiry, or your order, manage your account, deliver any services to you, and contact you in future about JDK Fitness products and services we think may be of interest to you.
The personal information we collect may include:
- Your name, email address and telephone number
- Your job title and scope of responsibilities as it relates to JDK Fitness
- The contact details of the company that you represent
- Information about the situation at your employer or company as it relates to JDK Fitness
We have assessed that each of these situations is covered by the ‘Legitimate Interest’ legal basis for data use as described under the General Data Protection Regulation (GDPR).
You have the right at any time to stop us from contacting you for marketing purposes.
If you no longer wish to be contacted for marketing purposes, please use the unsubscribe link in the marketing communication from us, if there is one, or email us at jesslockhart89@outlook.com.
5. Data Retention
We have an appropriate retention policy. We will archive supplier and customer records held in our system after 6 years. These records are not deleted but kept in a secure server storage where we will be able to retrieve them, if required.
In addition to our regular archiving process, you can have your record archived earlier, if you wish. To do this, email us at jesslockhart89@outlook.com.
JDK Fitness will continue to review the effectiveness of this policy annually, and more frequently if required, taking into account changes in the law and organisational or security changes.
6. Access to & updating your information
You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please email or write to us at the following address: jesslockhart89@outlook.com.
We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate.
7. Cookies
We use cookies to ensure that we give you the best experience on our website. Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. This information is used to track visitor use of the website and to compile statistical reports on website activity.
For further information there are sites freely available on the internet that explain about Cookies, for example, www.aboutcookies.org or www.allaboutcookies.org.
You can set your browser not to accept cookies and the above websites tell you how to remove cookies from your browser. However, in a few cases some of our website features may not function as a result.
We have assessed that each of these situations is covered by the ‘Legitimate Interest’ legal basis for data use as described under the General Data Protection Regulation (GDPR).
8. Other Website
Our website contains links to other websites. This privacy policy only applies to this website. You should note that we have no control over that other website so when you link to other websites you should read their own privacy policies.
9. Change of business ownership & control
JDK Fitness may, from time to time, expand or reduce its businesses and this may involve the sale of certain divisions or the transfer of control of certain divisions to other parties. Data provided to us will, where it is relevant to any division so transferred, be transferred along with that division and the new owner or newly controlling party will, under the terms of this Policy, be permitted to use the data for the purpose for which it was supplied by you.
10. Changes to our privacy policy
We keep our Privacy Policy under regular review and we will place any updates on this web page. This Privacy Policy was last updated on 6th June 2020.
11. How to contact us
Please contact us if you have any questions about our Privacy Policy or information we hold about you: jesslockhart89@outlook.com.
Any requests referencing this Privacy mailbox will be responded to within 14 days.
